2014 was a year filled with activity as we helped leading brands create world-class event experiences. Our RSVP and guest list management software enabled high-profile clients to manage their events in the most professional way possible. If you’re interested in how we go about assisting local and international brands provide the best possible event experience to their guests, we’ve compiled an overview of some of the many clients who benefitted from our RSVP solutions this year.

Continental Outdoor Media used our RSVP Event Management Software to invite over 100 VIP’s to the Johannesburg Good Food and Wine show

104 guests and their partners were invited to attend Gauteng’s premier culinary extravaganza. Held at the Coca-Cola Dome in Northgate, guests were given the opportunity to choose a day that featured a range of celebrity chefs in action. Gourmet experts including Gordon Ramsay, Masterchef Australia winner Adam Liaw and chef to the supermodel Sophie Mitchell. We set up custom tailored fields in our professional RSVP Software, which enabled guests to select the day and timeslot of their choosing.

Native VML hosted Nedbank-sponsored The Digital Edge Live. SA’s largest and most prestigious digital marketing show In its sixth year, the widely anticipated event saw industry experts, including Californian Tom Kelley of IDEO, facilitate discussion around how brands and agencies can use technology to tie in with the consumer’s desire to connect with brands that they respect. A host of other exceptional speakers, including Jeremy Maggs as MC, featured at the highly publicised event. Held at the Vodadome at Vodaworld in Midrand, The RSVP Agency managed all online ticket sales and corporate ticket bookings. 21 of our highly-skilled registration staff were in charge of scanning tickets and accrediting all guests on the day. Importantly,  a mobile survey platform was used by The Digital Edge Live for the second year running. This allowed the brand to gain valuable insight into their guests, instantly. Post-event surveys like this enable brands to directly engage with their clients. Baker & McKenzie used our RSVP ‘forward on’ feature at their year-end dinner for 1050 guests Held at The Venue, 20th Floor, Morningside Sandton, in addition our RSVP Event Management Software tracked all accepted guest activity. Baker & McKenzie wanted to send a personalised invitation to their overseas clients. We helped them to do this via our ‘forward on’ feature, a multi-purpose tool that enables brands and individuals to send an electronic invitation directly from their own outbox, simply by selecting the recipients or groups from their contact list.  The RSVP Event Management Software then tracks all accepted guests, and automatically compiles an Excel report that shows the individual referral contact as well as the tiers below them. This is an effective way of expanding your client base, and is suited to brands who want to keep their guest lists discreet. Often, consultants want to be able to personalise a message for the individuals they’re inviting – our ‘forward on’ feature lets them do just that. Importantly, PR agencies handling an event prefer that all communication be labelled as coming from them. This enables the media to instantly recognise their invites the moment they land in their inboxes.   The RSVP Agency handled all design elements for Masala Holdings:  Mc Donald’s SA Owners Cocktail Dinner & Meeting We put together digital design elements, as well as wall banners for this exclusive dinner and owner’s meeting for 37 VIP guests. Held at the Hyatt Regency in Rosebank, this elite event was designed around the theme ‘The Big 5 – African Casual’. Our professional designers, coupled with our quick turn-around time enables the RSVP Agency to give our customers leading and world class support.

Native VML hosted Nedbank-sponsored The Digital Edge Live. SA’s largest and most prestigious digital marketing show

In its sixth year, the widely anticipated event saw industry experts, including Californian Tom Kelley of IDEO, facilitate discussion around how brands and agencies can use technology to tie in with the consumer’s desire to connect with brands that they respect. A host of other exceptional speakers, including Jeremy Maggs as MC, featured at the highly publicised event.

Held at the Vodadome at Vodaworld in Midrand, The RSVP Agency managed all online ticket sales and corporate ticket bookings. 21 of our highly-skilled registration staff were in charge of scanning tickets and accrediting all guests on the day.

Importantly,  a mobile survey platform was used by The Digital Edge Live for the second year running. This allowed the brand to gain valuable insight into their guests, instantly. Post-event surveys like this enable brands to directly engage with their clients.

Baker & McKenzie used our RSVP ‘forward on’ feature at their year-end dinner for 1050 guests

Held at The Venue, 20th Floor, Morningside Sandton, in addition our RSVP Event Management Software tracked all accepted guest activity. Baker & McKenzie wanted to send a personalised invitation to their overseas clients. We helped them to do this via our ‘forward on’ feature, a multi-purpose tool that enables brands and individuals to send an electronic invitation directly from their own outbox, simply by selecting the recipients or groups from their contact list.  The RSVP Event Management Software then tracks all accepted guests, and automatically compiles an Excel report that shows the individual referral contact as well as the tiers below them.

This is an effective way of expanding your client base, and is suited to brands who want to keep their guest lists discreet. Often, consultants want to be able to personalise a message for the individuals they’re inviting – our ‘forward on’ feature lets them do just that. Importantly, PR agencies handling an event prefer that all communication be labelled as coming from them. This enables the media to instantly recognise their invites the moment they land in their inboxes.

The RSVP Agency handled all design elements for Masala Holdings:  Mc Donald’s SA Owners Cocktail Dinner & Meeting

We put together digital design elements, as well as wall banners for this exclusive dinner and owner’s meeting for 37 VIP guests. Held at the Hyatt Regency in Rosebank, this elite event was designed around the theme ‘The Big 5 – African Casual’. Our professional designers, coupled with our quick turn-around time enables the RSVP Agency to give our customers leading and world class support.


The RSVP Agency had the honour of working with the following clients this month across a variety of exclusive events:

Superior Choices hosted Jaguar’s launch of their F-Type Coupe. The RSVP Agency had the pleasure of handling the RSVP process for the event which took place at the Roy Hesketh Circuit in Kwa-Zulu Natal. The guest list comprised of 51 VIP dealers and sales managers who received their invitations via our RSVP system.

Momentum Health, one of South Africa’s leading health insurance providers recently held their annual Momentum Health Financial Roadshow. The event took place in ten regions across the country, and catered to a mammoth 2390 guests. Our Sesame app was used to check in guests. (This app is available on Android as well as iPad, if you would like to find out more contact us)  In addition, The RSVP Agency sent out SMS reminders on the day of each event with information about the various venues, as well as providing printed name tags for attendees.

Johannesburg based event agency Tinderbox managed telecommunication giant Huawei’s – official launch of their Ascend P7 Smartphone at The Radisson Blu Gautrain Hotel in Sandton. The prestigious launch was held on the 26 June and had 605 guests in attendance. The RSVP Agency sent out the invitations (see picture below). Guests were checked in with our Sesame iPad/Android registration software – making for a seamless and professional registration process.

One of South Africa’s leading banking institutions, Nedbank  held their internal Leadership Conference. 195 staff members attended the conference that focused on ‘planning, preparing and executing to win’.Our onsite registration app and professional hostesses ensured that the registration process was in line with Nedbank’s focus on efficiency.

The RSVP Agency had the honour of organising the 2014 Wawela Music Awards, an annual event held by the South African Music Rights Organisation (SAMRO) in order to honour and award Mzansi’s finest composers for their local and international musical contribution. Some of the industry-heavyweights in attendance were: Yvonne Chaka Chaka, Sibongile Khumalo, Sipho “Hotstix” Mabuza, Ladysmith Black Mambazo, The Muffinz, PJ Powers and Hip Hop Pantsula. We conducted on-site registration via our iPad app and professional hostesses, and sent out 260 invitations with our RSVP software.

Witch and Wizards Productions hosted a viewing of Transformers: Age of Distinction for guests of Western Star and Freightliner at the Montecasino cinemas. The Transformer franchise is famous for its use of robots embodied in futuristic vehicles, with the latest instalment featuring both a Western Star and Freightliner truck. We sent the 265 guests (comprised of dealers and customers) invitations via our RSVP event management system, and then checked them in via our iPad app. We compiled an event report as soon as registration had closed, which enabled out client to present personalised, engraved trophies to their guests.

 


We have been kept very busy as of recent and with some pretty exciting projects. These projects have seen us assisting some of the heavyweights in the corporate world with their event planning, everything from awards to the regular AGM’s, and this has once again proven that our service offering is a real value-add to any kind of event. Here is a sneak peek into what’s been keeping us on our toes:

Baobab Events recently held a seminar for multinational electrical company Schneider Electric in the form of an interactive breakfast. This innovative event for the industry-leading power company saw a massive 2041 invitations sent and managed by The RSVP Agency. In addition, Baobab Events co-ordinated the SMYLE function, a product seminar with a guest list of 600 PAX and relied on our management of this event too.

International corporate divisions often use The RSVP Agency to assist with events abroad as local suppliers do not match the RSVP software and professionalism. Energy giant, Sasol Qatar, being one of these – they recently held an exclusive Awards Ceremony in their hometown of Qatar and we were managing the invitation process in both English and Arabic. Guests included dignitaries, VIP’s, the Minister and the award winners.

Bestmed is one of South Africa’s leading medical aid providers and they recently held their 50th Annual General Meeting and called The RSVP Agency in for assistance. 1596 Invitations were sent and we stepped in to specifically assist with late registration at this all day event in Pretoria.

Superior Choices – a Pretoria based events and branding agency – hosted the exciting Simola Hillclimb for luxury vehicle brand Jaguar. The star-studded affair was held at Knysna’s Simola Country Estate, and comprised of the who’s who of South Africa. We are talking about A-list celebrities, clothing designers and other high-profile guests who expected nothing short of superior quality from every aspect of this event for such an exclusive brand. The day time festivities were followed by the ‘Jaguar Alive’ exclusive evening party held at the upmarket Turbine Hotel in the picturesque town of Knysna. The RSVP Agency had a handle on the names and numbers of this top-notch event.

Khenda marketing hosted the launch of Total South Africa’s Move-it, Moving Matters Programme that saw 106 guests in attendance. Moving Matters is a programme catering to South African learners in 40 schools that encourages and facilitates the on-going participation in physical activity. The RSVP Agency was on call to ensure that from start to finish the message was heard by the correct people.

Double Option hosted the SANAS World Accreditation Day event. 150 Industry professionals were invited to attend the event which formed part of a global initiative to create awareness around the National Accreditation System. The RSVP Agency was on-board to ensure this event received the correct audience for their important message and to assist with accreditation held at the OR Tambo Southern Sun Hotel. If you would like to read more about what they do click here.