Five ways event management software reduces stress

We all want to be less stressed. It’s not for nothing that event planners are so frazzled; we’re expected to be on the ball, all of the time. While we can’t spirit you away to a deserted island and ply you with cocktails (imagine!), we can fill you in on the most powerful stress-buster known to event experts – event planning software. With this tool at your side, you’re more than likely having to deal with (seemingly) unending data capturing and consolidating. The good news? This doesn’t have to be the case.

All guest list data is stored in one place.

Tired of flipping through countless files looking for that one phone number? So were we, which is why we designed our event management software to store every single piece of information in your guest list in one place. You’ll never have to worry about losing the email address of your all-important VIPs, or have to burn the midnight oil stressfully scanning a sheet of conflicting information.

Automatically updates itself, so you don’t have to

Because event managing software is automatically updated, you’ll save countless hours that would have been spent laboriously entering data into a spreadsheet. Event management software not only updates itself, but does so in real time too. This means that you’ll only ever work with the most recent information; at the same time, your staff will all be on the same page (literally), at the same time too.

The RSVP Agency is ‘whitelisted’ by our email sending service SendGrid, ensuring that your invitations land in the right inboxes.

We use an accredited email platform, SendGrid – which makes sure that our bounce rate is way below the norm. You’ll never have to worry whether or not your guests have received your invites. Instead, you’ll be able to focus on more pressing issues at hand.

Turns post event reports into accurate accounts.

Reporting back to a client once an event has been completed can be harrowing – predominantly due to the fact that you’re lacking sufficient hard data. The first question on clients’ lips post event? Did we get ROI? If you’re not using event planning software, your answer will probably consist of a guestimate. If you have our RSVP software at your disposal, however, you’ll be able to compile a post-event report that’s based on hard fact.

Never make the same mistake twice.

We’ve all had those event-related disasters that have made us cringe. Making a mistake is human; what counts is learning from them. If you want to make absolutely 100% sure that you never experience the stress-inducing experience of scenario X again, it’s wise to have event planning software. You’ll be able to see that the time you spent the majority of your budget on champagne, and scrimped on cocktail snacks, actually resulted in hungry guests who left the event early – and didn’t remember any of the keynote’s address.

Gather valuable information about your guests.

If you know who your guests are, you’re that much better equipped in creating an event that not only delights them, but results in all-important ROI. Having information about your guests at your disposal isn’t just crucial for the event itself, but for the brand as a whole. The more you know about the people your brand is talking to, the more relevant you’ll be able to make your marketing messages – and brand offering – as a whole.

Image Credit: Asian Town

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