Common misconceptions about software for event planners

Many event managers are of the opinion that software for event planners is just another new-fangled gimmick that’s expensive and ultimately useless. While we don’t doubt that this might be the case for some event planning software, superior solutions on the market essentially act as an event planner’s right-hand man. We thought we’d unravel some of the misinformation that’s often bandied about when it comes to software for event planners in order to give you a better understanding of what these programs actually entail.

Misconception: “Software for event planners requires technical know-how – and I’m far from technically inclined.”

Reality: Many people are of the opinion that in order to adequately use this software they’ll need to be tech-savvy or know how to code. The good news is that this couldn’t be further from the truth. Software for event planners shouldn’t require any sort of advanced technical skill. The best solutions on the market are easy to use and incredibly simple. That said, if you don’t want to manage this software on your own, there are companies that you can outsource this to for an even simpler way to run your events.

Misconception: “Managing software for event planners is way too complicated.”

Reality: If you’re using event management software that’s complex, you need a new solution. You shouldn’t have to fill out countless forms or spend time working out how to navigate a tricky system. The best software for event planners prioritises the experience of its users and, unlike other products that are designed by an IT guru, are built by event planners themselves. They’re naturally aware of the specific challenges all event planners are faced with, and have designed a program that caters to every possible element of an event.

Misconception: “Using software for event planners will take up even more of my time!”

Reality: The right kind of event planning software will actually speed up the planning of events as it automates the entire process. Instead of having to manually collate lists or consolidate conflicting data, you’ll be able to easily access your guest list and the related information from one easy-to-use dashboard. The whole point of using software for event planners is to save time – if the application you’re currently using takes longer than manually managing the process, you’re using the wrong software.

Misconception: “Spend money on event planning software? All it does is make your invites look pretty!”

Reality: Industry-leading software for event planners is an all-encompassing event management solution. Besides allowing you to create exquisite invitations, you’ll be able to manage every aspect of a function. From the compiling of guest lists, sending out of invites, RSVP and registration process to the post-event communication – software for event planners does it all.

Misconception: “I’ll need to hire another employee to manage my event management software.”

Reality: Software for event planners is designed to act as a dedicated assistant. Available around the clock, you are easily able to manage the program without needing to enlist the help of additional staff. In fact, the right kind of event management software should reduce the need for additional employees. Instead of having to pay administrative staff to collate data, enter information into spreadsheets, and compile guest lists, you’ll be able to do all of this – and more – with the right kind of software.

Misconception: “I manage events for multiple clients, so I’ll have to fork out cash to pay numerous licensing fees”

Reality: One license for software for event planners should cover several clients – that’s how it works at The RSVP Agency at least. If you’re tasked with regularly planning and running events for multiple clients, you shouldn’t have to pay every single time you hold a new event.

If you’re still hesitant about using event software then feel free to contact RSVP Agency directly to answer any further queries on how event planning software can elevate your event management process.


Image Credit: Find My Way Home